Submission and formatting guidelines

  • formattingfaq
  • submissionfaq
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  • 1. What text formatting conventions should I use?

    Keep your file clear of any extraneous formatting. Please follow these basic guidelines:

    • Use a standard 12 pt font—Times New Roman, Helvetica or Arial.
    • Paragraphs should be left justified, double-spaced, with a first line indent of 5mm. Do not indent using spaces or tabs.
    • Page numbers are not required.
    • Section breaks should be indicated using * * * centred with a return above and below.
    • Use italics (not underline) to give emphasis, indicate thought (not speech), book titles etc.
    • Use double apostrophes “ for speech and quotations. Quotations within speech should be indicated using a single apostrophe ‘.
    • Use the em dash—without spaces.
    • Use the elipsis character… not three full stops ...
    • A single space after a full stop is preferred.
    • Use paragraph returns , not line breaks ↵.
    • Do not include any web links or URLS in your submission.
    • If you are using MS Word to create your RTF file, ensure that you have only the above fonts throughout the entire document and that you're using the office Theme (Design Menu)
  • 2. What spelling conventions should I use?

    Andromeda Spaceways uses the Australian Macquarie Dictionary. While some leeway is given to country-based spelling and style, each work submitted should be consistent.

    Poor or inconsistent spelling and formatting will reduce the likelihood that a work will be accepted.

  • 3. What else do I need to know about spelling and grammar?


    Proofread your work.  While we are all well aware that typos happen, you should still take every effort to make sure that your submission is as typo-free as you can manage.  If it looks like you haven’t taken the time to do even a basic spell-check, your manuscript will not be well received. Andromeda Spaceways uses the Australian Macquarie Dictionary.


    None of us here at Andromeda Spaceways are Grammar Nazis.  Nobody is going to get bent out of shape over a split infinitive or a dangling participle provided the story is good.  However, there are some things that drive even the most mild mannered editor to distraction, and chief among these is the incorrect use of homonyms: explicitly, it’s/its, there/their/they’re, and your/you’re.  Get it right!

    Check out the following links if you need help:

    Common Errors in English

    Ditto on World Wide Words (but it’s a very interesting site)

    Guide to Grammar and Writing

  • 4. Do I put my personal information into my story?
    • The process has changed recently.  Please read the following process carefully.
      • We need a number of details about you that can be easily missed in an email, so we have to insist that you use the submissions form on our webpage. Please do not email your submission directly to us.
      • Do not include any information (especially your name or even a pen name) in your document.  All submitted stories and poems go through an initial blind reading process so we ask you to help by ensuring that your document does not contain any identifying author information.  Please especially check any headers or footers.  Your document should only contain the title and the story.
      • If you’re submitting poetry, please only include one poem per submission as each poem will be judged independently.
      • Convert the file to RTF format.
      • Use the submissions form at to upload your document and to enter your details such as your name(s), pen name, address, phone number, email, approximate word count.
      • Double check your email address before submitting your story.  If it’s wrong we have no way of contacting you. (Hint: there is no
  • 5. What file format should my submission be in?
    • If you're submitting a story or poem, please use .rtf format rather than plain text.
      The submissions editor finds them easier to manipulate and prefers to see the things like italics presented as the author intended, rather than the makeshifts required by plain text.
    • If you're sending us sample artwork then save your files in .jpg, jpeg, .gif or .png format.
      Screen resolution should be 96dpi, with a file size of no more than 300kb.
    • Please note that your file must not contain any weblinks or URLS.
  • 6. Can I submit my story to other places once I've sent it to Andromeda Spaceways?

    If your piece is currently under consideration elsewhere, please wait until it is released before sending it to us.